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Phonebook Maintenance
System provides new/delete/update function for
user to maintain all the name list that user will
fax to. By the way, system also help user to keep the old name list
for reuse purpose. System provide user as well to send one document
to unlimited users.
I. Phone book grouping
1) Group maintain
- To classify different phonebook by any
purpose
- To define each group of name list you put
in the system
- Key in the new name of the group, press
“new” to create a new group name list.
- The existing name list can be updated or
deleted
2) Name list maintain
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Button
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Function
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New
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After key in the data in “name”
column, press “New” to create a new record.
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Update
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1)
Move cursor to the record you want to update
2)
Update the content
3)
Press “Update” to confirm and save
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Delete
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Block one or more records and press
“Delete’ to remove the records
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Clear
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Clear the content displayed on the screen,
won’t delete the content in the DB
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Create
Phonebook
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1)
Create a new phonebook namelist group
2)
Import outside phonebook namelist
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II. Create a new phonebook
1) Create a new phonebook from the
existing receiver name list
Sort out
some receivers into a new group from an existing phonebook and organize a
new phonebook.
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Button
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Function
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End
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Quit the current page.
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Increase
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Choose the contact persons from upper side and
move to downside to create a new namelist.
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Increase
all
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Block all names from upper side and copy to donwside to create a new namelist.
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Delete
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Delete the names from the downside list
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Delete
all
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Delete all the names from the downside
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Access
DB File
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1)
Access outside “*.dbf” db profile
2)
Transfer all the assigned db to the IFAX Phonebook.
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Save
a new phonebook
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Block all the names downside and save as a new
phonebook.
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2)
Create a phonebook by importing a new name list
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Click Phonebook/Create phonebook
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Click “Phonebook Name”
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Click the name for another name list – Click
“Increase” button or “Select All” button to choose
the record for another new phonebook.
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Click “Save to a new phonebook” and key in the phonebook
name
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Click “Confirm” to complete the process
3)
Import phonebook to system
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The file must be a “.PDF” file
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Click “Save as”
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Click “DBF4” (dBASEIV) or DBF3
(dBASEIII) for file transforming
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Click “Create Phonebook” then will come up a “Read
the database”
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Click “Name”, “Company”, “Fax”,
“Tel No.”, “Remark” to the existing file, the
“Name”, “Company” and “Fax” column must
be definitely completed.
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For international transaction, please click “Setup/transaction
setup” to update the different area code and country code
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Block the record you are going to use
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Click “confirm” for phonebook transforming, system will
show the number of records for the phonebook.
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Click “Save phonebook” button and key in the phonebook
name
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Click “confirm” to complete the process
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